Price Range How much do you have to spend on your event? This is an important consideration as you’ll want to know exactly what your budget is so you don’t unnecessarily contact caterers who might well be out of it. The more people you plan to cater for, the more expensive the event will become, so if you’re on a shoestring budget but still want to have a lot of guests, you might have to do some careful planning.
Menu All caterers are different and most will have different menu selections. You’ll want to obtain a detailed list of the sort of foods you can expect from your caterer to make sure that you’ll be providing the right food for your guests. Price is also a factor in this. Filet Mignon will cost more than cheerios on toothpicks, so be aware of how fancy the food your caterer will be providing is.
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Tasting If at all possible try to taste the selection the caterers you’re looking at offer. Even if you can’t make it to the business itself for a tasting, at least ask if they offer tasting for clients. If they say no, then some definite red flags are being raised. Any caterer who refuses to let their clients taste their options probably has something to hide.
Speciality Most caterers have a speciality. There are companies which will specialise in very different foods. If you’re organising a black tie reception, you won’t want to hire a fish and chip shop to handle the catering. Just because a business has “WE CATER” hanging in their window doesn’t mean they’re right for you or your event.
Included When you hire a caterer, you can generally rest assured that food will be included, however when it comes to extras different businesses can offer very different packages. Some may include china, linen, silverware and other extras in their price. The more extras that are included, generally the more upmarket the caterer will be, and correspondingly the higher the price will be.
If you’re holding the event at your own home then understanding the extras that are included is very important as you’ll need to work out what you’ll have to provide yourself. If you’re holding the function at a specific venue, then these things may be provided by the venue, and you’ll have to speak with them and the caterer to be sure everything is accounted for.
Queue It’s important not to leave your decision to book a caterer until the last second. Not only will doing so make things more stressful, but you might also discover to your displeasure that your first choice caterer is booked up for the time that you need them.
Make sure you contact the caterers well in advance so, if you should happen to pick one that has a busy schedule, you can be assured that they’ll be available on the dates you need. If you don’t then you might be forced to settle for your second, third, or even fourth choice, which would hardly be ideal.
Set Up Proper communication with your caterer is essential. If you don’t have that, then you might find they turn up at a time you weren’t expecting, go to the wrong venue, or set up in a way you’re not happy with. talk with your caterer to make sure everything goes smoothly and plays out exactly as you envisioned.